Executive Assistant

About Bolt

Bolt is shaping a future where cities are built for people, not cars. What started as an ambitious project of a 19-year-old in 2013 has grown into a global mobility platform used by more than 200 million customers and 4.5 million driver and courier partners across 50 countries.

From ride-hailing and food delivery to scooters, e-bikes, and car-sharing, Bolt helps people move through cities every day. Small, autonomous teams drive this work, combining the speed and ownership of a startup with the scale of a global technology company backed by more than €1bn in funding.

And we're just getting started.

Why join Bolt?

• Build the future of mobility and help transform how people live and move in cities.
• Tackle challenges at scale that span technology, operations, regulation, and growth.
• Take real ownership early. Small, lean teams mean your decisions matter from day one, and you'll learn fast alongside some of the best people in the industry.
• Join one of Europe's leading technology companies, backed by world-class investors including Sequoia.

About the role

As an Executive Assistant, you'll provide proactive, high-level support to our VPs and their leadership teams. You'll manage schedules, coordinate travel and meetings, and support prioritisation and follow-through on key tasks. By keeping information organised and daily operations running smoothly, you'll help our leaders stay focused and make effective decisions.

Main tasks and responsibilities

• Proactively manage leadership calendars and scheduling, and coordinate travel arrangements, including flights, accommodation, and itineraries.
• Manage executive communications by filtering, prioritising, and drafting responses, and liaise with internal and external stakeholders.
• Collect information and prepare presentations, reports, and documents for leadership meetings and decision-making.
• Track action items and project progress, flag challenges, and propose solutions to keep initiatives on track.
• Organise meetings, conferences, and events, handling logistics, venues, catering, and follow-ups.
• Maintain organised documentation, records, and administrative systems to support seamless operations.

About you

• You have proven experience in a similar administrative or support role.
• You have experience organising meetings, events, or activities.
• You are highly organised and able to manage multiple tasks.
• You have excellent written and verbal communication skills.
• You are detail-oriented and manage your time effectively.
• You maintain a high level of confidentiality and professionalism.

Experience is great, but what we really look for is drive, intelligence, and integrity. So even if you don't tick every box, please consider applying!

Why you'll love it here

• Accelerate your professional growth with unique career opportunities.
• Enjoy a rewarding salary and stock options, knowing that as Bolt succeeds, so do you.
• Take care of your physical and mental health with our wellness perks.
• Celebrate 5 years at Bolt with a 1-month paid sabbatical to recharge.
• Connect with colleagues at annual company events and smaller team gatherings.
• Balance flexibility and in-person collaboration with our hybrid model, including at least 12 monthly in-office days.

Some perks may differ depending on your location and role.

At Bolt, using AI daily is a baseline expectation for everyone. If there's a faster, smarter way to do your work, we expect you to find it. You're still responsible for the output, so the standard stays high when using AI tools.

Everyone is welcome

Bolt is an equal opportunity employer. We are committed to building a diverse and inclusive workplace where all qualified applicants are considered for employment without regard to race, colour, nationality, religion, gender or gender identity, sexual orientation, age, or disability.

We welcome applications from all backgrounds and are happy to make reasonable accommodations throughout our hiring process. If you require any adjustments, please let us know.